Now, let's look at the "Paperless" question.  I prefer to address this in the context of paper-less which to me infers less paper, versus no paper at all.  If you are asking yourself why,  the reality is that paper documents are still very much a part of our culture. So even though, we now have the option to receive those paper documents in an electronic format - the strange thing is, we still tend to print-out a hardcopy version to save in our reference file.  Reasons for why we do this include the following: we are worried that we will lose the electronic copy or not be able to find it among the myriad of images we save, we need to provide a copy to our bookkeeper or accountant, we think saving it electronically will require extra work, or simply because we're just not comfortable with the idea of not having a papercopy.

So what do I mean when I say less paper?  I look at this as a way to store the majority of and not necessarily all of a business's documents electronically. I find that less paper is best achieved when we take the time to look at a business's accounting processes and paper flow.  What if you could save that copy of your bank statement, purchase receipt, etc. into your accounting software or a document management system without having to do a lot of extra work?  This is possible by simply linking, uploading, scanning or snapping images into a simple and easy to use software that integrates with your cloud accounting software - the best part is that now those electronic images are safe, secure and easy to retrieve, and yes you have also audit-proofed your accounting files because you will never need to search for a supporting piece of paper only to find that the document has been misplaced, or has faded and is illegible.

If you have been thinking of setting up a paper-less accounting system or are ready to to start  click here  to check out two of our favorite receipt and document management apps to help you get started!

Cloud Accounting - What is it?

First, let's take a brief look at cloud accounting or cloud computing.  Cloud computing is simply a fancy name that just means the internet, and cloud accounting refers to accessing accounting software programs or "apps" as they are now called, over the internet without the need to install the software on your computer.  This also means that your data is also stored over the internet rather than on your computers' hard drive.  The transition to cloud based software is a relatively recent phenomenon that has been developing for about a decade in correlation with the technological advances being made to smartphones and tablets, with about 45% of small businesses adopting this technology.

Using a cloud-based accounting app provides the small business owner with many benefits, such as:

  • Real-time access to your information - you have the ability to work from any device at any-time and in any place - you are no longer constrained by desktop applications.  You can enter your transactions as they happen and get an up to date view of your company's performance.
  • Ease of use - most online interfaces are intuitive to use and are similar in look and functionality to desktop applications.
  • Collaborative - multi-user access that you control allows for easy collaboration between your team and accounting advisors.
  • Scaleability - online accounting apps can integrate with a growing ecosystem of add-on apps to better manage your business.
  • Cost Effective - there is no need to buy multiple licenses or to install and run the software over desktop computers, instead, you pay for software access by a monthly subscription and can access the software from any device at any time, and often these monthly subscriptions include access for multiple users in the base price.
  • Security - cloud based software providers take data security seriously and use the same or greater level of security already in use by your bank for online banking transactions.  In addition, your data is always backed up eliminating the need for you to invest in additional storage and backup devices.  Should disaster strike, because your data is cloud-based and backed up, you can rest assured that your business accounting and bookkeeping records will be available whenever and wherever you need them.
  • And finally, you have better access, control, insight, decision making, and business profitability.

Cloud accounting software ... it's simple, smart, secure and designed to make running your business easier!

You ask....


   Paperless - is this really possible???    

​​​In today's fast paced business world there is a lot of discussion related to "Paperless Systems" and "The Cloud."  Is it is really possible to be totally paperless, and is all the hype about the cloud and the benefits of using cloud applications really all what it claims to be???

Phone:  +1.403-453-4734

Paperless - Is this really possible?